Gmail is the second most popular email client, according to email marketing provider Litmus. Even if you’ve been using Gmail for a while, you may not know about extensions and features that can make sending and receiving emails even quicker. Below are a few different ways you can make the most out of Gmail.
How many times a week do you follow up with others on important projects and tasks? Boomerang is an extension for Gmail that allows emails to return to the top of your inbox after a specific period of time. Simply choose what time an email should come back to your inbox, and it will show up as a new email. You can also schedule emails to send at a later time.
Create Tasks Out of Emails
Do you need to take action based on emails sent to you? If so, you can add them to your “starred” tab or consider an extension like Taskforce. You’ll be able to add other contacts to each task. All you need to do to get started is to check the email you want to create a task from, and then hit the Taskforce button in Gmail once you download the extension.
Create Template Emails
While this can work for any email client, it’s easy to sort through drafts in Gmail. Consider creating a template with the subject Template: Email Name. You can then copy and paste the body of your email and fill it in as needed. This will save you an immense amount of time.
Gmail features dozens of shortcuts. To help you maximize your productivity, consider the KeyRocket extension to allow you to find keyboard shortcuts on the go. This will also customize shortcuts to the operating system you use. Here are a few shortcuts you may commonly use for Gmail. If you are using a Mac, you can simply replace Control with Command to use the shortcuts listed below.
Select Unread Messages: Shift+8+U
Mark Selected Messages As Important: Equal/Plus Button
Create Bullet Points: Control+Shift+8
Switch Between Send Name, Subject Line, & Body: Tab
Send Message: Control+Enter